Secretary Interview Questions and Tips


secretary in work working at the tableIt is not easy to get a job of a secretary. Even if you find the right answers to all secretary interview questions, it will not be enough. In this selection process, the impression you make on the boss is crucial. If he likes you and feels good with you, he will choose you. Oppositely, if he does not like you, your exceptional knowledge of MS Office and efficiency in work will not help you.

It may seem to be unfair. However, try to look at it from the point of view of the boss. He will be with you every day. So he needs to feel good with you. It is not so difficult to understand it, is it?. Still, your answers to the questions in the interview are important. Beside your non-verbal communication and the presence in the interview, it can help you to create the positive impression on the boss and convince him that you are qualified for the job. Let’s have a look at the questions and how to answer it.

Note: If you find this list being too short, visit secretary interview questions for a longer one. Thank you!


Most common secretary interview questions and answers


Why did you apply for this job?

It is quite a difficult question, especially for the secretary. Anyway, managers always prefer to hire honest secretaries. To say that you are looking for a job in a solid company where you can have a good relation with the boss and hope it can be this company is a good answer, in an interview for a secretary position.


What do you think makes a good secretary nowadays?

Job seekers have a tendency to list their own abilities and skills when answering this question. Employers know it. For you it means to focus on abilities and skills that are relevant for the job and represent a good secretary. Responsibility, friendly nature, positive attitude to work, ability to understand the orders of the boss as well as ability to adapt to the working environment and make good phone calls characterize a good secretary. You can use these abilities in your answer.


Where do you see yourself in five years time?

Honestly, there is not much of career growth possibilities on this position. You should keep it in mind while preparing your answers to secretary interview questions. To say that you simply want to have a good steady job of a secretary or assistant that makes you happy is a good idea. Do not hesitate to stick to this in the job interview.


How do you imagine a typical day in work if we choose you for this position?

Average secretaries often believe that the work is only about making coffee and answering calls. However, this should not be your case in the interview. Try to mention as many potential working duties as possible, and do not hesitate to stress that you like to be busy in work. That’s the attitude employers are looking for. So naming, you can mention administrative work on the computer, helping the boss to organize his schedule, making order in the office, take care of guests, etc..


How do you cope with stress?

Especially in big companies, secretaries can be under pressure to deliver results on time and as quick as possible. But it is not a problem for you. You should just mention that you know how to prioritize the tasks and fo one task after another. This is the correct approach to the work of a secretary.


What are your weaknesses?

Weakness interview question is a typical parts of job interview. But there is no reason to be afraid of it. All you have to do is to mention weaknesses that are not relevant for the job. Mentioning that you are over friendly to people or sometimes trust the others too much is a good choice. Employer may even consider these to be strengths and not weaknesses. Keep that in mind and make a right choice.


Can you work with MS Office?

These Yes-No questions will much likely be a part of the selection process. As a good applicant, you should try to answer it with a sentence, not only with one word. It can create a huge difference in the eyes of the potential employers. Look at the following answers to feel the difference:


Yes I can work with MS Office.


Yes, I can. I have been working with it actively on daily basis for the last five years, so I am pretty effective with it.


Obviously, the second answer is much better. You can use similar approach when thinking about your answers to other yes-no interview questions.


Why should we hire you?

Why should we hire you is a question we all are afraid of. However, all you need to do is to mention the skills and abilities that make you unique when compared to other applicants. We devoted whole article to this question, use it for your inspiration when you finish this one.


So, this was a list of most typical secretary interview questions. Hopefully, you are more relaxed now and feel ready to ace the interview. In case you are not, please spend some more time on to get ready for any situation that can occur in your job interview. Inspire yourself with the advice from Interview Penguin – the best job interview coach.