It is not easy to get a job of a secretary. Even if you have the right answers to all interview questions, someone else may get the job… The impression you make on the boss (or recruiter) is often decisive. If he likes you and feels good with you, he will choose you. Oppositely, if he does not like you, your exceptional knowledge of MS Office and productivity will not help you.
It may seem unfair. However, try to look at it from the point of view of the boss. He will be with you every day. So he needs to feel good with you. It is not so difficult to understand it, is it? Still, your answers to his questions are important. Beside your non-verbal communication and the presence in an interview, it can help you to create the positive impression and convince him that you are qualified for the job. Let’s have a look at the questions right now.
Note: If you find this list being too short, visit secretary interview questions for a longer one. Thank you!
Most common secretary interview questions and answers
Why did you apply for this job?
Managers always prefer to hire honest secretaries. To say that you are looking for a solid job and good relationship with the boss is a good answer. You can also say that you enjoy doing what secretaries typically do.
What do you think makes a good secretary nowadays?
Job seekers have a tendency to list their own abilities and skills when answering this question. Employers know it and you should focus on skills that are relevant for the job. Responsibility, friendly nature, positive attitude to work, ability to understand the orders of the boss, as well as ability to adapt to the working environment, characterize a good secretary. You can use it for your answer.
Where do you see yourself in five years time?
There aren’t many career growth options for secretaries. You should keep it in mind while preparing for their questions. To say that you simply want to have a good steady job of a secretary or of an assistant that makes you happy is a good idea.
How do you imagine a typical day in work if we choose you?
Average secretaries often believe that the work is only about making coffee and answering phone calls. However, this should not be your case in an interview. Try to mention as many working duties as possible, and do not hesitate to stress that you like to be busy in work. That’s the attitude employers are looking for. You can mention administrative work, tasks on the computer, organizing the schedule, cleaning the office, taking care of guests, etc… Job description can help you to understand your duties too.
How do you cope with stress?
Secretaries can be under pressure, especially in big companies. But it shouldn’t be a problem for you. You should just mention that you know how to prioritize your tasks and take care of it as quickly as possible. This is the correct attitude to work of a secretary.
What are your weaknesses?
Famous interview question about weaknesses typically comes in an interview. But there is no reason to be afraid of it. All you have to do is to mention weaknesses that are not relevant for the job. Mentioning that you are over-friendly to people, or sometimes trust the others too much, is a good choice. Employer may even consider it as strengths. Keep that in mind and make a right choice.
Can you work with MS Office?
Yes-No questions will likely come too. As a good applicant, you should try to answer it with a whole sentence, not only with one word. It makes a huge difference in the eyes of the recruiters. Look at the following answers to feel the difference:
Yes, I can work with MS Office.
Yes, I can. I have been working with it actively on daily basis for the past five years, so I am pretty effective with it.
Obviously, the second answer is much better. You should use similar technique when preparing your answers to other yes-no questions.
Why should we hire you?
Why should we hire you is a question people are afraid of. However, all you need to do is to mention the skills and abilities that make you unique as an applicant. We devoted the entire article to this question, so use it for your inspiration.
So, this was a list of most typical secretary interview questions. Hopefully you are more relaxed now and feel ready to ace your interview. Please, spend some time on InterviewPenguin.com to get even better prepared for the meeting with an employer. Thank you!