Man is writing his salary negotiation letter, we can see only his hand and a blue ballpen which it holds. You got a job offer. You always wanted to have that particular job, and you put a great effort to your interview preparation–effort that paid out.

Everything seems perfect, except of one thing: The salary offer is not that great.What to do now?

Should you simply reject their offer? Or should you try to negotiate with a letter?
But how to write the letter? To whom should you address your letter? And how to make sure it won’t close you the door to their company forever? Let’s have a look at it together:

Main parts on an excellent letter

First part: Praise and pleasantries

In the beginning of your writing, you should thank the employer for offering you a job. You should emphasize how happy you are for the chance to work for them.

Dear Mr. Xxx,
I am really pleased to receive a job offer of (name of the position) from your company. You, as well as the philosophy and vision of your company, made a great impression on me. I thought about it for a while, and I believe that I can utilize my skills and contribute to the prosperity of your company, becoming an asset for your team. But before it happens, I would like to discuss a few details with you.


Discussion in a job interview. People are negotiating the basic salary for the candidate. Second part: Say what you want to change, and give them a good reason

Do not waste too many lines with pleasantries. It is time to come to the point. Mention what you would like to change, and try to give them a good reason for considering your suggestion.

You offer a basic annual salary of $50,000. According to the information on (an online source, ideally with a clickable link), the average salary for this position in this city is above $58,000. I believe that $60,000 would correspond better with the experience and knowledge I can bring to your team.

I have made $56,000 in my previous job, and though salary is not my main motivation, I would like to earn at least as much as I have been earning up to this point. Please consider $60,000 as my basic salary.


Third part: Confirming your interest and closing the letter

At the end of your letter, it is important to leave the door open for further negotiation. Tell the employer that you are open for discussion. Stress your intentions to deal with the problem quickly, so you can start working for them soon.

The position of (name of the position) is really a job where I can imagine pursuing both goals of your company, and my personal goals, with a great success. Please, let me know what you think about my suggestions. I am open for a discussion, and look forward to start the job with your company soon.

Best Regards
(Your name and contact details)


Do not forget to address the letter to the right person – the person that gave you an offer. If your claims are realistic, and if you can justify them, you should get what you deserve. The team at wishes you good luck!

What’s next? Don’t forget to check other salary negotiation tips from Interview Penguin:

  • Salary negotiation tips – basic rules you should remember when negotiating a salary in your interview (or afterwards)
  • Interview questions and answers – great answers to 15 most common interview questions.
  • Interview follow-up letter – advice on how to write a good letter (or email), with sample letters attached. Understand the most important sections on your letter, and make a final push towards a coveted job contract.