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Man is writing his salary negotiation letterYou got a great job offer. You always wanted to have this job, don’t you? But there is a little problem…. The salary offer is not that great. In similar cases, a good negotiation letter can help you to negotiate a better salary.

But how to compose such a letter? To whom should you address it? And what should be written thee? We will try to answer your questions!

Main parts on an excellent letter

Part nr. 1: Thank you for the offer

In the beginning of your writing, you should thank the employer for offering you a job. You should alsoemphasize how happy you are to get a chance to work for them. It can look like this:

First part of the letter sample

Dear Mr. Xxx,
I am really pleased to receive a job offer of (name of the position) from your company. You, as well as the philosophy and vision of your company made a deep impression on me. I thought about  it for a while and believe that I can utilize my skills and contribute to the prosperity of your company, and in that way be an asset for your team. Your offer is very good, except of few details.


Part 2: Stating what you would like to change and giving a reason

Once you paid some compliments and showed extra motivation to do the job, it is time to come to the point. Mention what you would like to change and try to explain the reasons. Let’s have a look at the sample:

Second part of your salary negotiating letter sample

The offered basic annual salary $50,000. Based on information from (an online source), the average salary in this job field is above $60,000. I believe such  a salary is more corresponding with the experience and knowledge I am able to bring on board. It is also good to mention that I have made that much in my previous job. Salary is not my primary motivation, but there are also other offers, where employers offer me $60,000, or even more. However, I really would like to choose your offer, because of the duties and an value I can bring to your team at this particular position. Please, consider $60,000 as my basic salary.


Part 3: Confirming your interest and closing the letter

At the end of your letter, it is important to leave the doors open for further negotiations. Tell the employer that you are open for discussion. Stress your intentions to deal with the problem quickly and start working asap. Check the example below:

Final part of the letter

The position of (name of the position) is really a place where I can imagine myself doing well. I believe that both goals of your company and my personal goals can be achieved if I have this role. Please, let me know what you think about my suggestion. I am open to discuss it further and look forward to start the job soon.

Best Regards
(Your name and contact details)


It is quite simple to write a salary negotiation letter. Just do not forget to address it to the right person – the person that gave you an offer. If your claims are realistic, and you can justify them, you should be able to get what you deserve. We wish you good luck!

See also other interesting articles on the topic:

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