To not send a letter after an interview is a missed opportunity. Employer will never change his mind about you in negative terms, if you send a short letter. On the other hand, you can easily improve your chances of getting a job, if you write a good follow up letter.
Recruiters are often tired after long interview session and can easily forget on several candidates. It is sad but true that candidates last on the schedule have the biggest chance of getting the job, just because of the fresh memories… But in many cases, the final decision is made after some time and after detailed review of every single job application. If it is a case, you can try to move the scales your direction, just by sending a simple follow up email after interview. Let’s have a look at some specifications of this letter:
Qualify yourself in the beginning
You should mention exactly where, when and with who your interview took place. Some busy recruiters can easily interview fifty applicants in a single week. If you think that they remember on you, you are terribly wrong. You have to remind them what happened and when they interviewed you for a job… And do not forget to mention the name of the position!
Use the opportunity to make a final push
You can give them few more reasons to decide for you and not for other applicants. To mention how well you felt in the company is just a little detail…
Also, to mention that you are motivated to do the job after the interview, or mention some of your strengths that are related to the job, is a small detail again. But small details can often make a huge difference at the end, especially when the situation is close and they can not decide whether to choose candidate A or B. So do not underestimate it…
Be genuine and stand out from the crowd
Your letter should be unique. Avoid using general formulations and sentences. Speak about specific interview and particular reasons why you are a good match for the job. Employers are fed up with general formulations that appear on too many thank you notes and follow up letters. Say it in your own words. That’s the best advice for your writing.
Honest compliment is never a bad idea
Every single human being desires for a feeling of recognition. We love when someone compliments us for our job. Recruiters are also human beings, thought they seem to not be sometimes :). It is a good idea to compliment them for something in the interview. You can use the following formulations for example:
Thank you for your professional approach in the interview.
From all the interviews, this was the most professional one.
I really appreciate your correct behavior in the job interview.
Try to think about your job interview for a while. If you can compliment anything about it, do it.
Do not forget to ask for the decision
There is a marketing term called “call to action”. According to this theory you should ask your customer to do something specific. If you do not ask him for this action, he will not perform anything, or will do something different (e.g. leave). The same applies to the interviews and follow up letters. Ask the employer to kindly give you a decision until the end of the week. If you ask for it, he will likely give a decision.
But if you do not ask for anything, you can be certain there will be no answer coming your way. Even ending an email with “looking forward to your quick response” is a form of call to action statement. Quick is quick and response is response. No way the employer won’t understand it!
As you can see, a well composed follow up letter can help you to get the job, or at least to get the decision as quickly as possible. Here is a sample…
Sample follow up email after the interview
Dear Mr. Jenkins, (always include the exact name of the person, you should know it after the interview. Formulations like “Dear HR Manager” are not acceptable at this point)
I want to thank you for a chance to present myself in the interview for sales manager position and for your professional approach. (small honest compliment in the beginning is never bad)
After the interview with you, I am really motivated to work for your company. I like the visions, goals and ideas, as well as the working environment. I also believe that I will fit well into the team of sales department.
Please, let me know your decision as soon as possible. After the interview with you, I am open to any options of co-operation with your company, now or in the future. (open some doors for the future, just in case they choose someone else at this time)
This sample should give you an idea on how to write your own letter well. However, if you are not sure yet, you can have a look at some more samples or try to make a follow up call after interview – what is the most effective way of following up. Thank you!