Follow up letter after interview


Interview does not end with the handshake. You should follow upTo not send a letter after an interview is a missed opportunity. None employer will change his mind about you in negative terms, if you send a short letter to him. On the other hand, you can easily improve your chances to get a job, if you are able to write a very good follow up letter.

Employers are often tired after thee interviews and can easily forget on several candidates. It is sad but true that candidates that are last on the schedule, have the biggest chance of getting the job, just because the memories are fresh for the interviewers, once they are wrapping up the session and taking a good decision.

But in many cases, the decision is taken after some time and after detailed review of every single application and answers to interview questions people provided. If it is a case, you can try to move the scales your direction, just by sending the follow up email after interview. Let’s have a look at some specifications of this letter:


Specifications of a good follow up letter

Qualify yourself in the beginning of the letter

You should exactly mention where, when and with who your interview took place. Some busy interviewers can easily interview fifty applicants in a week. If you think that they remember on you when seeing your name, you are terribly wrong. You have to remind them what happened and when they interviewed you for a job. To mention the name of the position in your follow up email is also strongly advisable.


Use this opportunity to convince the employer

You should give them few more hints why to decide for you and not for the other applicants. To mention how well you felt in the company is just a little detail you can use for your favor.


Also, to mention that you are motivated to do the job after the interview or mention some of your strengths that are related to the job is again a small detail. But small details can often make a huge difference at the end, especially when the situation is close and they can not decide whether to choose candidate A or B. So do not underestimate this fact…


Be genuine and stand out from the crowd

Your letter should be as unique as possible. Avoid using any general formulations and sentences. Speak about specific interview and particular reasons why you are a good match for the job. Employers are tired from general formulations that appear on too many thank you notes and follow up letters. Say it in your own words. That’s the best advice for your writing.


Honest compliment is never a bad idea

Every single human being desires for a feeling of recognition. We love when someone compliments us for our job. Recruiters are also human beings, thought they may not seem to be sometimes :) . It is a good idea to compliment them for something in the interview. You can use the following formulations, but we advice you to put it in your own wording.


Thank you for your professional approach in the interview.
From all the interviews, this was the most professional one.
I really appreciate your correct behavior in the job interview.


Try to think about your job interview for a while. If you can compliment anything about it, then do it.

Do not forget to ask for the decision

There exists a marketing theory called “call to action”, according to that you should ask your customer for some clearly defined action. If you do not ask him for this action, he will not perform it. The same applies to the interviews and follow up letters. Ask the employer to kindly give you a decision until the end of the week, and he will likely do so.


But do not ask him for anything and you can be certain there will be no answer coming your way. Even ending an email with “looking forward to your quick respond” is a form of call to action statement. Quick is quick and respond is respond. No way the employer can not understand it!

As you can see, follow up letter after the interview, if composed the right way, can help you get the job, or at least to get the decision as fast as possible. To help you even more in this situation, we enclose a sample.


Sample follow up email after the job interview


Dear Mr. Jenkins, (always include the exact name of the person, you should know it after the interview. Formulations like “Dear HR Manager” are not acceptable at this point)

I want to thank you for giving me a chance to present myself in the interview for sales director position and for your professional approach. (small honest compliment in the beginning is never bad)

After the interview with you, I am really motivated to work for your company. I like the visions, goals and ideas, as well as the working environment as described by you in the interview. I also believe that I will suit the team well.

Please, let me know when you decide. After this interview, I am open to any possibilities in your company, now, or in the future. (open some doors for the future, just in case they choose someone else now)

Best Regards
Jenni Retkinson


This sample should give you an idea how to write your own letter well. However, if you are not sure yet, you can have a look at some more samples in this article or try to make a follow up call after interview – what is by far the most effective way of following up.