Interview does not end with the handshake. You should follow up with a letter. The picture illustrates a warm handshake at the end of an interview.Not sending a follow-up letter is a missed opportunity. While a letter can not win you a job contract, it can help you to get one, or at least it can open you some doors that lead to other working opportunities in the future.

In this article we will have a look at what you should include in your letter, and we will also show you some samples. Let’s start!


Qualify yourself in the beginning

You should mention exactly the place, the time, the position and the person who led an interview with you (if you do not send the letter directly to them).

Some recruiters interview more than fifty applicants in a week, for different positions. If you think that they will remember the details of the interview with you, you are wrong. You have to remind them what happened, and when exactly they interviewed you for a job.


Try to make a final push

You can give them few more reasons to hire you. Say that you felt well in the company, that you are as motivated as ever after the interview with them, or  just list again your strengths that are relevant for the job.

Small details can often make a big difference, especially when the interviews were close, and they did not yet decide whether they’d choose you, or candidate B for the job. This happens quite often, and you should try to make a final push with your follow up letter.

Be genuine and try to stand out

Avoid general formulations in your letter. Mention specific reason why you are a good match for the job. Employers are fed up with general formulations that appear on every other letter. Say things in your own way, stand out with your letter. 


Honest compliment can only help

We love when someone compliments us for our work, when they recognize our proficiency. Try to compliment your interviewers in the letter, for something they did well. For example:

Thank you for your professional approach in the interview.
From all interviews I went to, the one with you was conducted in the most professional manner.

Do not forget to ask about the final decision

You have probably heard about the call to action theory. According to the theory, you should ask your customers to do something, and unless you ask them to do it, they will do something else (they will leave your website, store, etc).

The same principle applies to the interviews, and to the follow up letters. Ask them to tell you their decision, and tell them how they should do it. You can even give them a deadline (a generous one of course :))

Ending an email with a “looking forward to your quick response” is also a call to action statement. Quick is quick and response is response…. No way they won’t understand the action you ask them to do.


Sample follow up email (letter) after the interview

Dear Mr. Jenkins, (always include the exact name of the person, you should know their name after the interview. Formulations like “Dear HR Manager” are acceptable only if you are sending the follow-up letter to another person).

I want to thank you for a chance to interview for sales manager position in your company, and for your professional approach in an interview. (small honest compliment is never bad)

After the interview with you, I am really motivated to work for your company. I like the vision, the goals and ideas, as well as the working environment in your place. I also believe that I fit well into the team of people who work in your sales department right now.

Please, let me know your decision as soon as possible. I am open to any options of co-operation with your company, now, or anytime in the future. (open some doors for the future, just in case they’d choose someone else for the job)

Best Regards
Jenni Retkinson


Do you have some courage? Why not trying a follow-up call to find out their decision straight away. Alternatively you can check some common interview questions and answers, to understand if you did well in your interview.